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The Office Tech Pro

The Office Tech Pro

A Microsoft® Certified Trainer, Melissa Esquibel combines her 25+ years experience in information technology with a background in training, technical writing and business risk analysis. Her goal: To take you from “No, how?” to “Know how!”

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Spent any time Googling how to sort your email messages in Gmail? Pretty frustrating, right? Here are several ways to find the needles in the Gmail haystack.
Do you have the responsibility to impart knowledge to your co-workers? Would you like an easy way to do it? Try Google’s Classroom app.

Some smaller organizations confuse the use of the free online apps as “choosing” an enterprise solution. Here are 2 reasons why it’s not the best choice, and what you can do about it.

You know the frustration of incorporating a new logo into presentation decks with dozens of slides. Chances are you can cut your work exponentially by taking advantage of the master in Google Slides.

If you’ve recently made the transition from Microsoft Office to Google Sheets, you might think you’re missing some treasured features. You just need to know where to look and perhaps a few differences in how they work.

Wouldn’t it be great to have your own personal translator wherever you go? Well, you do! Google Translate allows you to translate words and phrases, and even upload whole documents for translation.

One of the differences many “converts” from Excel to Sheets lament is keyboard shortcuts. Here are ways to work with many of the same shortcuts you were used to in Excel, in Sheets.

Depending on how deeply you or your organization is entrenched in Microsoft or Google technology, you will look to different types of note-taking apps to meet your needs. Let’s review and compare three popular (or soon-to-be popular) offerings.
You still see the logo sprinkled about, but if you’re not already a Google+ devotee, you might wonder why with all the other big social players around. Here’s the what and why of Google+ with some decision-making fodder for jumping on (or off) the bandwagon.
If you create letters, reports, contracts, memoranda or other documents that are very similar except for some key information, you may be able to save yourself some time.
Without a few guidelines, rules and boundaries, SharePoint can quickly become a weed-ridden mess in which it’s hard to find what you need.
After firing up Sheets in Google Drive, click on the Sheets icon in the upper-left corner of the screen. You’ll see template options for starting up a new spreadsheet. Let's take a little tour...

Almost everyone has a Gmail account. And, if you do, you also have access to many other tools, including Google Drive, which allows you to create spreadsheets, documents, presentations and more.

If your organization uses SharePoint 2010 or greater, you can create, fully featured, automated surveys without using an external app or software.
There’s a gold mine of information in your calendaring data, whether you use Google, Outlook, Lotus Note or GroupWise.
Permissions can become confusing in SharePoint. A few basic principles help clear the mist a little. The more complex you allow your permissions structure to become, the less secure and, ultimately, the bigger nightmare it is to administer.

One of the exercises to do while preparing for a SharePoint rollout is to think about how it can be used to answer questions that would otherwise fill up email or voice mail. A well-built company-facing team site should be a reliable resource for frequently asked questions. With a few tweaks, the Issues List app (or list template in 2010) can serve two functions: a place to record open issues or questions, and, when answered, an FAQ.

Could you use one or two dozen hours returned to you? Most people would. If you use Microsoft Word a great deal, there are opportunities to do things much faster and more accurately. Here are three ways to save time and be more accurate.

If you’ve ever inherited a workbook that has been passed down from several individuals without a lot of Excel knowledge who had a very definite idea of what they wanted, but not how to get it in the best way possible, learning opportunities abound. Here are the biggest lessons that came out of a real whopper …

If you have a workbook that everyone views a little bit differently, you can automate it, so that everyone just has to click their own button. Even if you are the only one who uses it, but you use it differently for different purposes, this solution would work, too.
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