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Records Retention

You need record retention guidelines – from organizing personnel files and electronic records retention policies to control document management and more.

Business Management Daily provides personnel records retention guidelines, helping you to improve your hard-copy and electronic record retention.

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Employee lawsuits often use personnel files as evidence of wrongdoing by employers. Here we answer some FAQs about organizing personnel files.
Parth Misra, writing at Entrepreneur, offers some tips for productivity when you can’t predict the future.

You need to be careful when writing up employees for disciplinary reasons. To protect yourself and the organization, follow these guidelines when documenting employee discipline.

If Angie Fuller hadn’t discovered the Standard Operating Procedure manual her predecessor left, she wouldn’t have known how to do her job. Once she’d settled into her new position, she began updating the SOP manual to accurately reflect her evolving role. Follow Fuller’s tips to create an SOP manual for your role.

While the legal requirements to retain records are complex, you're probably safe in dumping those 1984 vacation-day requests. Still, knowing which records to save or toss can be critical to your business, particularly in defending against a lawsuit.

Employers expect employees to get to work on time. Occasional problems with traffic or family issues sometimes make employees late. But chronic tardiness is another thing altogether. While most employers track tardiness occurrences, they should do more. How?

Q. If an employee is leaving the company and they request to take with them a copy of their complete personnel file, do they have the right to receive it? If so, does that include all records from their separate medical file and any confidential files?
Learn to identify the information and documents that benefit your company.
Don't forget the box ... Only keep the last three performance appraisals ... Positive reinforcement
The Oklahoma Department of Corrections is in the process of converting more than 400,000 paper files, microfilm and X-rays to digital files with the help of inmates.
If you're paying employees to create, file and organize paper records, you’re likely wasting valuable resources and money.
Although most documents are created, maintained, and used electronically, many organizations still send files to off-site facilities for long-term storage.
Con artists and hackers aren’t the only threats to your customers’ credit card numbers, Social Security numbers and other financial data. It’s easy, and tempting, for employees to access customer data that you keep.
A company’s privacy program needs a strong foundation.
When faced with managing large volumes of paper documents, it’s only natural to think about scanning as a solution.
Employees recording; fire protection; locked flash drives

Employees who quit aren’t eligible for unemployment compensation in Ohio. Yet the same employee who impetuously announces he’s had enough and won’t be back just might file for benefits anyway ...

Q. I’m a small employer that does not have a payroll department. Can you tell me what information I must include in each of my nonexempt employee’s file to keep it legal?

A new final OSHA rule, published May 11, required large employers to maintain electronic records of workplace injuries and illnesses and submit OSHA reports electronically.
A comprehensive list with suggested retention periods for 100 business records.
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