Workers' Comp: Legal Issues and Best Practices

Discover the proper steps NOW to pay and reimburse employees correctly!

Travel Pay:
When to Pay It, How to Pay It, and How to Tax It

Paying employees for their travel time — and dealing with subsequent reimbursements and deductions — is one of the most confusing parts of HR and payroll administration.

  • Must you pay hourly employees for … a cab to the airport? … a drive to a second worksite? … a flight to a conference?
  • What’s considered bona fide travel by the IRS?
  • When is your reimbursement payment for employees’ airfare, car and hotel no longer considered an allowable travel expense … but instead considered a “commute” (taxable wages)?

Travel Pay: When to Pay It, How to Pay It, and How to Tax It — a new recording from the publishers of Payroll Legal Alert and the Payroll Compliance Handbook — explains IRS and DOL rules regarding what is considered “travel time” versus “commuting time,” plus what is an allowable expense versus taxable wages.

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Mindy Harada Mayo, an employment tax expert and frequent speaker on this topic, explains which workers are entitled to travel time pay and at what rate. She also explains the tracking and paperwork necessary to compensate the traveling employee correctly.

You'll discover:

  • When to pay nonexempt employees for their time spent traveling to and from company activities — and at the activity itself.
  • What does the IRS consider bona fide travel? (Mindy will address the rules for mileage, airfare, hotel, and car rental.)
  • How quickly receipts must legally be provided by an employee, and how often expense reports must be submitted.
  • What’s considered a wage or a taxable commuting benefit.
  • What’s unpaid “commuting” time … and what are the IRS guidelines regarding commuting costs?
  • Common pay- and FLSA-related problems that arise with employee travel, such as meals during travel.

Don’t get caught in an FLSA lawsuit or an audit of your employees’ travel expenses! Either one could be a huge expense and black mark on your record. Discover the proper steps NOW to pay and reimburse employees correctly for travel.

Pat DiDomenico
Pat DiDomenico, Editorial Director
Payroll Legal Alert and Payroll Compliance Handbook

P.S. Your satisfaction is unconditionally guaranteed. If Travel Pay: When to Pay It, How to Pay It, and How to Tax It fails to meet your needs, we will refund every penny you paid — no hassles, no questions asked.

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 Hear a Free 90-Second Clip of
Travel Pay: When to Pay It, How to Pay It, and How to Tax It
from Mindy Harada Mayo:

About Your Speaker:

Mindy Harada Mayo is an employment tax specialist with more than 20 years of experience as an employee of two of the Big Four accounting firms and a payroll tax auditor with the state of California. She is currently a director with the Human Capital Tax Practice at Ryan, LLC. Ryan is an award-winning global tax services firm with the largest indirect tax practice in North America. Mindy is a frequent presenter around the country on employment tax and compensation issues.

Who Should Listen:

  • Compensation, benefits and payroll professionals
  • HR professionals
  • Supervisors and managers
  • Executives
  • Office managers
  • Business owners

Credit Hours:

This recording has been approved for 1.25 credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI).

"The use of this seal is not an endorsement by HR Certification Institute of the quality of the program. It means that this program has met HR Certification Institute's criteria to be pre-approved for recertification credit."

This recording is sponsored by:
Business Management Daily
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