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7 rules for PowerPoint simplicity

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in Office Technology,PowerPoint Tricks

Using PowerPoint visuals that only Einstein could decipher doesn't make the presenter look smarter. Complicated visuals will cause an audience to focus less on what the presenter is saying and more on trying to figure out the images.

Advanced Microsoft PowerPoint: Tricks to Upgrade Your Presentations

So, when creating a PowerPoint presentation, follow these seven rules for keeping visuals clear and powerful:

1. Follow the "Six-by-six rule": Use no more than six words per line and no more than six lines per visual.

2. Apply the "billboard" test to each slide or transparency: "Could people read and understand the information while driving?"

3. Realize that people may forget lists, but they'll recall images. Just don't overdo the graphics.

Get the newest, cutting-edge Executive Summary from Microsoft® Certified Trainer Melissa Esquibel — Advanced Microsoft PowerPoint: Tricks to Upgrade Your Presentations

4. Avoid using "chart junk," fancy shadings and patterns in most drawing software. You'll create the "Two C" effect—comical and confusing—by trying too hard to jazz up a chart.

5. Think "thin" when deciding on line thickness and "discreet" when picking colors. Reason: Thick lines and garish colors will distract readers.

6. Use the "one" principle: Limit each visual to one idea, one concept or one point.

7. Put it to the one-minute test: If the audience will need more than 60 seconds to figure it out, it's too complex.

Whether it’s precise and clear charts, illustrative diagrams that make sense to your audience or the effective use of animation, Advanced Microsoft PowerPoint: Tricks to Upgrade Your Presentations will introduce you to sets of tools that will get the job done.

Just take a look at the Table of Contents to see all you’ll learn:
book cover
  • From Word Outline to PowerPoint Presentation
  • Working with Slide Masters
  • Creating Custom Themes
  • Incorporating Tables & Charts
  • Effective Use of Animation
  • Creating SmartArt
  • Using Multimedia
  • Questions & Answers

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