Business travel: Use ‘5-hour rule’ in drive vs. fly decision — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
  • LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Business travel: Use ‘5-hour rule’ in drive vs. fly decision

Get PDF file

by on
in Office Management

More small business travelers now are hitting the highways to avoid the hassles and costs of fly i n g. It can be a smart option, especially if your clients are within 400 miles of your headquarters.
Thirty-five percent of companies now require or strongly recommend that employees drive instead of fly, according to a Travel Industry Association survey. That’s twice the number that relied on road travel in a previous study.
To plan a cost-conscious trek, follow the “five-hour rule.” If it takes less than five hours to drive to your destination, then it’s going to be less time-consuming to hit the road than the skies. A road trip makes even more sense if two or more colleagues travel together.
More group business travel is taking place on the roads today. Proof: One of the most competitive areas for the online travel industry is the market for groups. Example: Colorado based Grouple (, which helps plan and negotiate travel, hotels and car rentals for groups.

Three more cost-saving tips
1. Stay in the suburbs. When driving on business , avoid exorbitant downtown hotel parking rates (you can pay as much as $50 a night in some New York or San Francisco locations). Instead, consider limited-service hotels in the suburbs. Most offer free parking, free breakfast and free high-speed Internet. If you must be down t own, look for suburban hotels near commuter rail stops.
2. Take advantage of corporate plans.
You don’t have to be a big company to take advantage of the corporate programs of big-name t ravel and car- rental companies. Several have substantially revamped their plans with budget conscious small businesses in mind. Example: Travelocity Business expanded its network  of discounted travel partners to target small firms.
3. Shop off airport grounds for rental cars. You can save money by renting a car outside the airport locations. Reason: They don’t tack on the additional taxes and fees often tied to airport rentals.

Related Articles...

Leave a Comment

Previous post:

Next post: