How do you track contracts?
Question: I have worked for my employer — a large company with more than 1,400 employees — for eight years now. When I started working here, the amount of contracts we processed yearly was manageable. More recently, the number of contracts processed annually has tripled, and keeping track of them has become a task that isn’t really assigned to one person.
Getting a contract through the process and returned signed and completed takes constant reminders to the individual responsible for that particular contract. On average, we have to send four reminders to an individual for each contract to be reviewed or completed.
The executive assistant to the CEO has been undertaking much of the responsibility, and I have been pitching in when I have spare time, which is hardly ever.
Does anyone have an easy process to track contracts when routing for various signatures or reminding different managers/directors/VPs when a contract is due for renewal or review and then following up with them to make sure it was completed? Do you have one person who over sees this task? What is his or her title? Does he or she have any other job duties? — Lindsay Anderson