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Personnel recordsThere's no sense in becoming a pack rat if you don't need to. While the legal requirements to retain records are complex, you're probably safe in dumping those 1984 vacation-day requests. Still, knowing which records to save or toss can be critical to your business, particularly in defending against a lawsuit.

Example: A part-time art teacher was able to get his age and sex discrimination lawsuit to a jury, in part because the school district had destroyed some of the paperwork from the hiring process despite the federal requirement that it be retained for two years. (Byrnie v. Town of Cromwell, No. 99-9389, 2nd Cir.)

A general rule: When in doubt, don't throw it out.

Here's a snapshot of the major requirements under federal employment laws:


Under the Fair Labor Standards Act (FLSA) you must:

  • For at least two years, keep basic employment and earning records like timecards, wage-rate tables, shipping and billin...(register to read more)

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{ 1 comment… read it below or add one }

Martha Dean January 6, 2014 at 3:45 pm

This is an excellent summary for what I was looking for.
Thank you so much for responding so promtly.

Martha C Dean, PHR, CAP-OM


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