Hear a Free 90-Second Electronic HR Records: Compliance/Best Practices Workshop Clip from Speaker Joseph Beachboard:

If you thought the “paperless office” would make your job easier, think again. Keeping up with electronic records as well as paper documentation has actually made your job twice as complex … and twice as legally dangerous.

Many new HR laws and regulations carry stringent rules on electronic records – and stiff penalties for noncompliance. And you can be sure that a savvy plaintiff’s attorney will pounce on any electronic sins of commission OR omission.

Employers across the country are scrambling to decipher the legal rules for filing … retaining … protecting … and destroying their e-records. And each decision seems to lead to another question (Must I keep hard copies, too? Do the “separate files” rules also apply to electronic personnel records? Is “delete” the same as “destroy”?)

Attorney and nationally recognized record-keeping expert Joe Beachboard examines today’s (and tomorrow’s) electronic record-keeping issues … providing practical advice on communicating your policies to managers. 

Electronic HR Records: Compliance/Best Practices Workshop covers:

1. Record Retention: What, Where and for How Long

• How electronic retention rules differ from paper standards
• How to know when it’s safe to scan a document and dump the paper original
• Retention policy changes needed due to the new Lilly Ledbetter Fair Pay Act requirements
• The best methods for keeping records safe and secure
• Electronic I-9s: How to comply with the strict new federal rules on completing, signing and retaining
• The four steps you must include in your electronic I-9 program

• Legal requirements when allowing individuals to complete applications online
• What counts as a “legal” electronic signature
• When can you change company policies via e-mail
• The key steps to an effective electronic records management system

• Which records you must be prepared to produce if hit with a legal complaint
• What’s a “litigation hold” and when are you required to apply it to your electronic records disposal?
• The safest way to dispose of electronic HR records—and the questions to ask yourself before you do so
• How the new Federal Rules of Civil Procedure should alter your policy for storing and deleting company e-mails

These days, 70% of corporate records are stored electronically. Those electronic records can be your best legal friend … or your worst enemy.

When it comes to electronic records, mistakes are easy to make – and very expensive to undo. To find out how to avoid the legal pitfalls on electronic document collection, storage, retention and disposal, order Electronic HR Records: Compliance/Best Practices Workshop today!

Sincerely,



Pat DiDomenico
Editorial Director, HR Specialist