Keep the workplace running like clockwork

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in Admins,Dealing with Bosses,Office Management,Office Organizer,Time Management

Whether your office has sophisticated scheduling software, day planners for everyone or no formal calendar management at all, a few visual reminders can keep everyone running on time.

Make it public. Post calendars in public areas to remind people of important dates. Mark the reservation deadline for the employee picnic where everyone will see it.

Color-code project deadlines on public calendars, so the sales team members know at a glance that the green items apply to them, and the marketers will look for orange.

Even marking off the past days makes it easier for employees to visualize time better.
Organizations are spiraling out of control in terms of how much more has to get done in smaller and smaller amounts of time. Most people think the solution is to put in longer hours. But the better way is to master time management so you don’t feel overloaded in the first place. Get dozens of easy-to-use time management strategies in Control the Chaos: Become a Hero on the Job While Actually Working Fewer Hours!
If people are constantly popping in to see your boss, posting a bare-bones copy of her daily schedule on her door will help. They don't need to know who her 10 a.m. appointment is with, but if they see that it's scheduled to end by 11 a.m., they'll know—without interrupting you—when to check back.

Post a copy of conference room reservations to avoid conflicts. When the customer service representatives arrive for their 2 p.m. meeting, they'll know at a glance that they need to wrap everything up by 4 p.m., when the next group has dibs on the room.

Synchronize the clocks. Maybe the art department employees are always five minutes late for meetings because the clock in their area is set differently from the one near the conference room.
We can’t add any hours to the day, but with Control the Chaos, our exclusive web report, we can help you get the most out of the ones you spend in the office. Learn How!
What your boss needs now more than ever

Executives are struggling with time management now more than ever, given the “doing more with less” phi­­losophy that reigns in most workplaces.

In a new poll from Robert Half Man­agement Resources, 38% of ex­ec­u­tives surveyed said time man­­­­agement is their greatest challenge—more than keeping up with technology or staying current with their industry’s regulations.

Ask your boss: “How can I open up more time in your schedule?"

Ideas:

  • Sort all incoming papers, whisking away or routing the unimportant.
  • Process her e-mail inbox, culling the garbage, forwarding only what deserves her personal attention, and processing the rest.
  • Handle routine correspondence. Armed with a boss’s preferences, you could answer requests for meetings, time or donations, for example.
Today’s corporate realities mean people are already stretched to the limit … and you certainly can’t work any harder. You need to be able to handle today’s increasing pressures without losing the things that are important to you.
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Stop working crisis-to-crisis and learn to prevent problems before they start. You’ll actually improve your reputation with upper management despite working fewer hours! And your staff will respect and appreciate the example you’re setting for them. Get your copy of our exclusive web report, Control the Chaos, today and banish disorder from your office forever!

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