Say one of your employees walks into your office all red-faced and angry. He starts dropping verbal bombs and loudly complaining about a co-worker’s lazy work habits.
How should a manager respond? Start giving advice? Remain silent? Ask about the person’s feelings? Request that the person leave, calm down and return later?
All of the above are typically the wrong responses—and for different reasons.
Use the following do’s and don’ts to help employees vent about stressful work problems and think about solutions:
√ Do allow the employee to talk. Avoid arguing with the employee, becoming defensive or taking the rant personally. Let the person speak his or her piece. Don’t interrupt or try to silence the employee.
√ Do acknowledge the problem. Even if you think employees are overreacting, it’s important to validate their perception. Show empathy and concern by saying, “I understand why you’re upset.”
√ Do follow up with short questions that focus on words the person uses to express the problem. Example: “I do more than my share of the work.” Response: “Tell me more about that.” Asking questions like “What frustrates you the most?” aren’t judgmental and communicate sincere interest.
√ Do zero in on words such as “always” and “never.” Employees typically use such words to justify anger when complaining about their most frustrating problems. Example: “I always do more work than Kevin!”
√ Do document the rant. It’s best to have a witness (other manager or HR rep) in any meeting that could turn confrontational. Take notes after. Make a record of any insulting words or gestures. Notes are important because an angry employee may say something that contradicts a lawsuit he or she files later.
√ Do act within your authority. If you can solve the problem, promise that you will … and then follow through. If you can’t, point them in the right direction.
It’s natural to immediately ask an upset employee to calm down. But the request appears to invalidate feelings and can increase frustration. Express willingness to listen. Other tips:
× Don’t automatically agree with the employee. Approval could make it appear you’re taking sides and set up false expectations. On the other hand, don’t disagree because it could increase frustration.
× Don’t remain silent. It can be interpreted as indifference.
× Don’t ask, “How do you feel?” It sounds condescending.
× Don’t tolerate threats. If the employee becomes verbally abusive or even hints at physical violence, leave the room and contact HR. Make sure to document the incident, including how it made you feel.
× Don’t ignore your own feelings. Such confrontations can be difficult for managers. Remain calm and don’t take the words personally, particularly if an employee complains about. Remember that the person probably has already vented to co-workers. Employees tend to express frustration first to peers.
Like what you've read? ...Republish it and share great business tips!
Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...
We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.
The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.
" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/37000/emotional-rescue-how-to-help-angry-employees-vent "