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The Office Tech Pro

A Microsoft® Certified Trainer, Melissa Esquibel combines her 25+ years experience in information technology with a background in training, technical writing and business risk analysis. Her goal: To take you from “No, how?” to “Know how!”

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There’s a little-known tool in PowerPoint called the selection pane. From the Home tab in the Drawing group, locate the Arrange drop down button. Choose Selection Pane at the bottom of the list. The order in which the objects are listed is also the front to back order of the layers. The top most item is at the top of the “stack.” The little eye icons on the right of each layer will make it visible or hide it. This makes it much easier to work with multiple objects that are layered on top of each other and revealed by animation.

Did you just inherit a mess of a document with hard breaks all over the place? Did you know that you can just do aMicrosoft Word find/replace to get rid of them? Try this!

This can be a sticky wicket if you’ve ever inherited a workbook that has charts linking data from several locations. Until you know how its put together, you either don’t change anything, or change one thing and watch all of it fall apart. To address this rather unpleasant choice, let’s first understand how it gets […]
If you have a treasure trove of photos from the office or work site with which you’d like to create slideshow for your holiday gathering, it’s easy to do in PowerPoint.
Did you just do the most amazing thing on your computer, but sure you’ll never remember it again? Try the Problem Step Recorder (PSR) in Windows 7.
If you have a workbook that everyone views a little bit differently, you can automate it, so that everyone just has to click their own button. Even if you are the only one who uses it, but you use it differently for different purposes, this solution would work, too.
If you’ve recently implemented or are thinking about implementing SharePoint in your new Office 365 environment here are a few things that I think are definite improvements.

Say Yes to Archive! When the Archive prompt comes up, just say Yes! You probably don’t realize it, but when Outlook archives an email, it just goes to a separate file structure which is still accessible from the Navigation Pane. This process keeps your Inbox and regular folders clean, neat and current, while still allowing you to easily access your older ones.

In Excel, when you have a 0-first digit zip code, it usually shows up as only the last four digits. So, take a Massachusetts zip code like 02201. If you just type that into an Excel cell it comes up 2201. You could type an apostrophe in front of it, but then it would appear left justified like all other text. There are several alternatives.

Here is the problem … You are trying to filter using multiple AND and OR criteria in Microsoft Excel or one or more columns in your list have more than 10,000 unique items (think employee numbers, serial numbers, transactions).

Especially effective for videos you create from your PowerPoint presentations, rolling titles are easy to add with a little bit of know-how.
Did you ever see a slide whose background was a photo that took up the whole slide? Perhaps it was washed out like a background with bullet points in the forefront. Or, maybe the photo was the main message and was accompanied by just a few words. It looks slick, but it’s really easy.
With Headers/Footers you get easy Page Numbers. With your document in Print Layout view (default), double click at the top of the page to access the header. Do the same at the bottom of the page to access the footer.
If you’ve ever worked for hours on a workbook one day, then destroyed it with a few poorly planned changes the next, you’ll appreciate these tips on how to protect your work with cell locking, worksheet and workbook protection.
We all manage projects of one type of another. Some of us have the advantage of sophisticated software to manage resources, timelines and scheduling. For those of us who don’t, you may be using Excel to manage lists and tasks, Word to generate status reports and PowerPoint to provide information outside the team to customers or vendors. Meeting notes, communications, other artifacts each live in their respective places. Wouldn’t it be nice to have it all in one place, neatly organized, searchable and shareable? Well you can do that in OneNote.
We all manage projects of one type of another. Some of us have the advantage of sophisticated software to manage resources, timelines and scheduling. For those of us who don’t, you may be using Excel to manage lists and tasks, Word to generate status reports and PowerPoint to provide information outside the team to customers or vendors. Meeting notes, communications, other artifacts each live in their respective places. Wouldn’t it be nice to have it all in one place, neatly organized, searchable and shareable? Well you can do that in OneNote.
SharePoint has never been more accessible than it is today with the Office 365 offerings from Microsoft. Is it right for you? Well, here are a few more questions to ask to answer that one.
It is three days before the event. You are frantically trying to gather attendee lists, catering orders, room arrangements, speaker itineraries, agendas, presentation slides and meeting notes. Some are in documents on your hard drive. Other information is available on a website. Countless documents and notes are in your email inbox, somewhere. Sound familiar? You may have an application already installed on your desktop that can rescue you from all that insanity. It’s called OneNote.
There are some powerful math features in Excel that can help you with your date data. First, let's take a look at how Excel interprets dates ...
PDFs can be deconstructed relatively easily. If you have a legitimate reason to edit PDF content in another application, there are some tools you should know about.
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