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PowerPoint Tricks

Use our PowerPoint presentation templates to make every PowerPoint presentation compelling, effective and memorable.

Need PowerPoint help? With our PowerPoint tips, every presentation will shine. Business Management Daily’s Microsoft PowerPoint training is designed specifically to help you succeed.

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Select the next object on the slide by hitting Tab ... Play or pause a video in a presentation by using Alt+P ... Toggle Navigation Pane between Slides and Outline with Ctrl+Shift+Tab.

After all, who needs a handout page that says “Lunch”? Con­­nect slide and handout pages by inserting a text placeholder on Slide Master layouts for the handout page number. It allows your attendees to easily orient themselves to their materials.
There is nothing like being unprepared when your presentation venue is incompatible with the slide background you’ve chosen. One solution is to create a “double master” or two Slide Masters in your presentation.
The problem with getting your initial content into a PowerPoint presentation is typing in the placeholders. Rather than settling for “good enough” in your frustration with the input process, change the process.
Q. I want to apply a second animation, but every time I choose another animation, it gets rid of the first one. Did they take this ability away in the new version of Office?
Use the Record Slide Show to add timings, narration and navigation.
Q. Someone revised my presentation. Is there a way I can see exactly what they changed on each slide?
Q. There’s a cool “gears” SmartArt element in PowerPoint. Can I animate it so the gears spin?
Display the slide list so you can choose where to go in a click with Ctrl+S ... Reveal the Taskbar by selecting Ctrl+T ... Bring up the tools on the right-click menu without clicking by hitting Shift+F10.
You've probably experienced the tedium of double-checking your huge slide decks for formatting inconsistencies and copying and pasting logos on dozens of slides. Learning to work with Slide Masters frees you from those tasks.

Sometimes it’s just too confining to work with the limited handout options in Power­­Point. Wouldn’t it be great to have the flexibility of Word to create handouts? This option is built into Power­­Point already.

Sometimes it’s useful to have the slide number on the presentation slide itself, rather than just on the handout. This is easy to add.
Are you terrorized by your monster PowerPoint deck? If you have a file with more than 30 slides, there are tools you can use to tame the beast. Two ways to make your decks easier to manage:
The answers to two questions offer tips on making sure your slides don't become eyesores.
On the View tab, in the Master Views group, click Slide Master. You will likely want to position the logo differently on the Title Slide than on the remaining layouts ...
Then you might want to have a “Plan B” Slide Master.
These shortcuts make it easier to navigate and organize large slide decks from the Outline tab of PowerPoint.
Guess again. Draw your shape from the closest one you can find. Then, from the Drawing Tools contextual tab, Insert Shapes group, choose the Edit Shape button ...
Pasting Excel data into PowerPoint is pretty straightforward in newer Microsoft Office versions.

PowerPoint has four features that are useful when creating a professional-looking, effective presentation. But it is possible to overuse them. Here are a few things to consider when using these four PowerPoint features.

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