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Office Technology

Business Management Daily is your source for office technology tips and training. WE provide keyboard-tested advice on Outlook, Excel, PowerPoint and more.

It is said that people only use 10% of their brains. Are you only using 10% of your office technology? We’ll help you unlock the other 90%.

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Think beyond Evite with these three digital greeting-card sites: Paperless Post, Pingg and Punchbowl.

Today’s mobile workforce is changing the concept of where work is done. Social contact manager Gist analyzed some of the data on the mo­­bile workforce and offers a glimpse of how today’s workforce is changing as people choose where, when and how they work. Example: 3 out of 5 workers say they don’t need to be in the office anymore to be productive.

Heed these four tips when preparing a PowerPoint presentation: 1.  Keep slides clutter-free. 2.  Use one image to sell each idea. 3.  Follow the same color schemes, fonts and logos as your company’s website or brochures. 4.  Give the audience a break to prolong attention spans.

Chris Anderson, who runs the high-profile TED conference, believes we need to focus on limiting the flow of email, rather than focusing on how to organize and file all those messages. Anderson penned 10 ideas that could make a dent in email quantity:

Use these 5 keyboard shortcuts to build better presentations: Shift between overlapping objects on slides easily...Select the previous object on a slide...Create duplicate objects...Type less text...Master Slide Masters. Here's how:

In some professional corners, people are gravitating to digital business cards. The advantage? No more piles of cards to sort through. Check out these three online tools to create your own online card:

Office managers are constantly pressed for time and looking for time-management answers. The sad fact is, most timesaving “secrets” are the best practices you’ve been hearing about since the advent of paper clips. The trick is, you have to try them out to discover whether they match your work style. And then you have to stick with them to gain the benefits. Here are 9 timesaving tech tips recommended by office managers:

You may have heard about Google+ by now. But did you know about these other cool features from the search giant that are currently available for Google Chrome browser users?
In PowerPoint 2010, you now have the ability to generate a Windows Media Video (.wmv) file. First, write your script using Microsoft Word. Outline your presentation, including topics and bullets. Import into PowerPoint and attach to a Theme. Then import graphic elements or create them with SmartArt ...
Q. We use an electronic I-9 software system that was developed in-house. How can we ensure it complies with federal law?

Be honest with yourself: Do you have a love/hate relationship with Excel? You know the power it wields, but does Excel end up costing you time and stress? Here are a few tips on how to navigate and maximize your spreadsheets:

You’ve heard terms like 3G and 4G, but what do they really mean for mobile users? Let’s start with the basics:

Are you considering publishing a newsletter or starting an email campaign to reach out to customers, clients or fans? Try one of these three services:
Key to engaging in the Twitter conversation is developing a healthy-size list of followers—people who sign up to see your posts in their Twitter stream. And one of the best ways to do that is to write such ­content-rich tweets that others retweet them. Tips for writing Twitter posts that others will retweet:

Instead of reinventing the wheel every time you repeat a task, create a template and then reuse it. For years, Michael Hyatt, CEO of Thomas Nelson Publishers, has used templates to improve his productivity ...

Shift between overlapping objects on slides easily. Using the mouse to move between a complex collection of overlapping objects on a slide can prove tricky. Try Tab to move between them instead.
Scroll down a web site one screenful at a time ... Keep emotions in check at work with DING ... Let social media help you network before a conference ... Save people time by telling them how to skip the voice-mail instructions when they call your cell phone.
Social media can be a tool to save you time and actually help your business. Here are five suggestions from OpenForum.com to get more out of it:
Proficient Word users probably know about Bookmarks. Bookmarks make it easy to return to certain locations in a document without scrolling or navigating with multiple Find Next actions. You can create a bookmark in Excel with a Named Range.
Facebook and other social net­working web sites are signifi­cantly changing the way people com­mu­ni­cate—and that communication isn’t always merely personal. Em­ployees sometimes post comments criticizing their jobs and employers. Tempting though it may be, think twice before punishing employees for online behavior that you think maligns your organization.
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