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Time Management

Business Management Daily provides time management training that can help you and your office operate more efficiently

We report on time management skills that can dramatically cut down on wasted time during work hours. These techniques will help you get more done at work – and get you home on time.

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Odds are, you’re wasting time. A Salary.com survey reveals that the average employee admits to wasting roughly two hours each workday. Top time-management advice from admin pros:
To determine what’s most im­­portant, says time management expert Hyrum W. Smith, ask: “Why am I doing this?” “Should I really be doing this?” and “Do I want to do this?”
“There was a time, not so long ago, when I was busy, busy, busy,” says Laura Vanderkam, author of 168 Hours. “At least I thought I was.” Then she began tracking her time and found she’d been kidding herself. Rather than complaining about your long to-do list, own up to how you’re really spending your time.
Start each day with a prioritized to-do list, dividing it into A-B-C tasks ... Ditch the half-truths, even the little white lies you tell to make someone feel better ... Earn respect of senior management by showing the ROI for whatever you’re proposing.

In a sample group of 65 CEOs, executives spent 18 hours of a 55-hour work­­week in meetings, plus three hours in phone calls and five hours in business meals. For this lot, working in solitary mode averaged just six hours weekly. CEOs say they wish they had more solo thinking time to ponder strategy ...

In honor of this year’s Administrative Professionals Week, April 23-27, we’re taking stock of the changes in admins’ responsibilities over the past decade, based on the IAAP's Administrative Professional Skills 2011 Benchmarking Survey:
In a time crunch? You’re not alone. These days, time management is essential to successfully manage your workload.

It’s easy enough to reach the midpoint of a workday and realize that you haven’t accomplished what you’d hoped. But you can still salvage the day. Three strategies for making progress on a critical project:

Job descriptions are the cornerstone of communication between managers and their employees. After all, it's hard for supervisors to measure job effectiveness during performance reviews unless they and the employee both know what's expected. Here's how to do job descriptions right.
Jason Womack, author of Your Best Just Got Better: Work Smarter, Think Bigger, Make More, offers up a few easy tips for creating the habits that will help you knock out your to-do list:

A working mom writes that she likes her job and feels lucky to have it. But, she says, “I feel chained to the job and out of the loop at home and everywhere ... Working part time is not an option. Any advice for finding a better balance?”

Do you find yourself watching time pass and still not beginning—let alone completing—what you say you want? Well, there’s no magic formula that allows others to succeed while you don’t. It all boils down to daily discipline.

Most people think the key to being productive is working flat-out 100% of the time. Not so, according to John Zenger, former chairman of the Times Mirror Group. Zenger, who has studied highly productive people, says they:

Questions to pose when you’re feeling stuck or overwhelmed: 1.  Ask, “Who?” not “How?” 2.  Ask “What’s essential?” 3.  Ask “When?”

For many managers, the clock is their biggest adversary. Finding enough time in the day to complete every necessary project can be difficult. But the old adage of “work smarter, not harder” is based on the concept of managing the minutes in your day more efficiently. Here are six tips to help you work toward that goal:
Your desk isn’t the only thing that needs occasional decluttering. Our lives could use some decluttering, too, says Gail Blanke, author of Throw Out Fifty Things: Clear the Clutter, Find Your Life. Blanke calls the extra physical and emotional debris “life plaque.”
It’s not merely information overload that’s overwhelming administrative professionals. The data fog is thickening at a time when many com­panies are asking people to do more. Try these tips for weeding out unnecessary information:
You may take it as a given that browsing the Internet makes you less productive, just as eating lunch at your desk makes you more productive. According to studies, though, both of those statements may be myths.
Make your email more readable by crafting enticing subject lines ...  Why wait for an annual review to get feedback? Ask for one-minute feedback at every opportunity ... Knock out more of your critical to-dos by whittling down your to-do list each day ... Go ahead: Ask for a $100,000 salary ...
Your smartphone is supposed to help you get more things done and faster. But these mistakes could take you a step backward: 1. Answering it all the time. 2. Not learning the shortcuts. 3. Hiding your phone. 4. Not backing it up. 5. Checking emails constantly.
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