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Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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Q: Department managers conduct monthly meetings in person and via Skype for employees who are off, so they don’t have to come in and attend the meetings. Must we pay a minimum amount of hours?
Q. Some of my construction employees must drive their personal cars to and from various work sites during work hours. Am I required to reimburse these employees for the miles they drive during this travel? If so, what is the amount per mile?
Make sure your health care information reporting duties are covered with this handy chart.
Departing employees may take their 401(k) account balances with them when they leave, but you must first provide them with a notice of their eligible rollover options. The IRS has updated the model safe-harbor notices you can use for this purpose.
The Department of Labor is working diligently to determine whether you properly classify your workers as employees or independent contractors. And that’s not all the DOL is doing.
Congress’ last-minute and retroactive reinstatement of parity between mass transit benefits and employer-provided parking—to $250 a month for both, for 2014 only—is no favor to Payroll. If you allowed employees to defer more than $130 for mass transit benefits last year on an after-tax basis, or paid out of the company’s coffers, they and you are due FICA refunds on the difference—up to $120 a month.
Closely-held corporations and their owners can seem inseparable. But this fluidity stops at Payroll’s door—in other words, when income tax withholding begins. The IRS recently issued a document called an Action on Decision in which it said that it won’t follow a Tax Court decision that required it to honor a company’s designation of its delinquent payroll taxes as payment for a specific employee’s delinquent income taxes.
Here's your monthly guide to critical payroll due dates.
Outsourcing your payroll operations to a third party doesn’t get you off the hook for your undeposited payroll taxes, if your third party drops the ball.
Q: I’m new to payroll. I just noticed that we will have 27 biweekly pay periods in 2015. How do we deal with this? How should we communicate this to employees?
Q: We’re a property management company. Nonexempt employees must remain on-call at night and during the weekend to handle emergencies. Usually all they have to do is call the plumber or another service provider. If an employee receives a text or call, is that time compensable? Does the length of the call have any impact on whether the time is compensable?
There is such a thing as being too clever by half, when it comes to enforcing the group health mandates of the Affordable Care Act. The IRS and its sister agencies have been putting out fires caused by promoters who claim compliance with the law through a hyper-technical reading of its provisions. Here’s the latest.
Retribution was swift and merciless for Luzerne County, Pa.’s payroll administrator after 1,400 county employees failed to receive paychecks on the final Friday morning of November last year. County Manager Robert Lawton fired the man while he was out on approved vacation.
The IRS has issued final regulations that cover how group plans’ design affects affordability.
Who are the usual suspects? Employees who call every year, saying they lost their W-2s and could you please give them new ones now, because April 15 is, really, just weeks away. Here are some tips for managing the reissued W-2 process.
Q. We allow employees to begin working without handing in the documentation we require, such as reference letters. (We always have legal documentation, such as I-9s and W-4s) Are we legally allowed to hold an employee’s paycheck until their personnel file is complete?
Daylight saving time begins at 2:00 a.m., March 8, 2015. Graveyard-shift workers, therefore, will actually work only seven hours that day.
Use Forms W-2c/W-3c to correct errors in your 2014 W-2s. The earlier you fix errors, the less likely it is you’ll be penalized by the IRS. Although e-filers have until the end of this month to file original W-2s (paper forms were due March 2), even those few weeks may not be enough to get off the W-2c hook, if errors are discovered after filing.
When an employee needs a new W2, make sure to print out and use this to ensure the process is documented.
The U.S. Supreme Court has agreed to hear King v. Burwell, which is an appeal from the 4th Circuit regarding whether the Affordable Care Act’s premium tax credits are available to all eligible individuals, regardless of whether they purchase health insurance through a state or federal exchange.
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