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Payroll Management

Ineffective payroll management and shoddy payroll systems can result in personal liability (including JAIL TIME) for non-compliance.

Business Management Daily helps our readers with information on payroll processing and tips on timesheets that will help you to implement payroll programs that pay off.

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Your first-quarter 2015 Form 941 is due by the end of this month. If you e-file, the IRS has some important news for you: It is permanently retiring its two current e-filing options—the 94x E-file Program Method or the PIN-based 94x Online E-file Program Method—now called legacy systems, by the end of this year. In their place, the IRS is shifting all payroll returns to its Modernized e-File platform, or MeF.
The IRS has announced that it is disallowing all protective FICA refund claims related to the U.S. Supreme Court’s 2014 decision in U.S. v. Quality Stores.
Federal agencies have been busy adding to their regulatory agenda. Here’s the latest news from the regulations front.
All large employers, even those that offer no health insurance and those that are eligible for transition relief this year, can begin to collect the information needed to complete Forms 1095-C/1094-C.
Here's your monthly guide to critical payroll due dates.
Why trudge down to the post office for stamps, lease a pricey postage machine or use a private delivery service like FedEx, when you can get the same postage by downloading software to your computer? There is a difference, according to the Tax Court, which ruled that a petition mailed with downloaded postage wasn’t timely filed.

The IRS and the Social Security Administration used to have letter forwarding services you could use to find employees who terminated with unclaimed wages or money in their 401(k) or other retirement accounts. Bowing to new technologies, both agencies discontinued their services. The Department of Labor has now specified the reasonable steps you must take to find missing 401(k) plan participants.

Q: Department managers conduct monthly meetings in person and via Skype for employees who are off, so they don’t have to come in and attend the meetings. Must we pay a minimum amount of hours?
Q. Some of my construction employees must drive their personal cars to and from various work sites during work hours. Am I required to reimburse these employees for the miles they drive during this travel? If so, what is the amount per mile?
Make sure your health care information reporting duties are covered with this handy chart.
Departing employees may take their 401(k) account balances with them when they leave, but you must first provide them with a notice of their eligible rollover options. The IRS has updated the model safe-harbor notices you can use for this purpose.
The Department of Labor is working diligently to determine whether you properly classify your workers as employees or independent contractors. And that’s not all the DOL is doing.
Congress’ last-minute and retroactive reinstatement of parity between mass transit benefits and employer-provided parking—to $250 a month for both, for 2014 only—is no favor to Payroll. If you allowed employees to defer more than $130 for mass transit benefits last year on an after-tax basis, or paid out of the company’s coffers, they and you are due FICA refunds on the difference—up to $120 a month.
Closely-held corporations and their owners can seem inseparable. But this fluidity stops at Payroll’s door—in other words, when income tax withholding begins. The IRS recently issued a document called an Action on Decision in which it said that it won’t follow a Tax Court decision that required it to honor a company’s designation of its delinquent payroll taxes as payment for a specific employee’s delinquent income taxes.
Here's your monthly guide to critical payroll due dates.
Outsourcing your payroll operations to a third party doesn’t get you off the hook for your undeposited payroll taxes, if your third party drops the ball.
Q: I’m new to payroll. I just noticed that we will have 27 biweekly pay periods in 2015. How do we deal with this? How should we communicate this to employees?
Q: We’re a property management company. Nonexempt employees must remain on-call at night and during the weekend to handle emergencies. Usually all they have to do is call the plumber or another service provider. If an employee receives a text or call, is that time compensable? Does the length of the call have any impact on whether the time is compensable?
There is such a thing as being too clever by half, when it comes to enforcing the group health mandates of the Affordable Care Act. The IRS and its sister agencies have been putting out fires caused by promoters who claim compliance with the law through a hyper-technical reading of its provisions. Here’s the latest.
Retribution was swift and merciless for Luzerne County, Pa.’s payroll administrator after 1,400 county employees failed to receive paychecks on the final Friday morning of November last year. County Manager Robert Lawton fired the man while he was out on approved vacation.
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