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Office Organizer

Our document management tips and inventory management ideas will he you become a more effective office organizer

With our help, file organizing and file management will be easier than ever. The office filing techniques provided by Business Management Daily will get you organized – and get you noticed.

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Cold weather brings obvious risks to those who work outdoors. Less obvious: Cold indoor temperatures that cause employees to use space heaters. If your workplace allows space heaters, follow these precautions.
An OfficeTeam and IAAP survey of 4,415 administrative professionals asked: “In which of the ­following areas would you like to assist at your company?" Their top choice: event planning.
When times get tough, employers may need to dial back some of the extras. But how do you decide what to cut first—and what should be the last resort? Tip: When other perks are cut, keeping a good pot of coffee in the lunchroom is a way of letting employees know that things aren’t hopeless.
Does a smartphone make your job more productive and efficient? Is it worth making the switch from a “dumb” phone? The jury is nearly unanimous. Here’s what administrative professionals say:
Most Americans judge their co-workers by how clean or dirty they keep their desks, says a survey by Adecco. It’s likely that you’re not the one suffering from disorganized habits, but your co-workers or boss may need help wrangling their desks into shape. Here are tips on streamlining a mess:
No need to quit your job and join the Peace Corps. These days, you can do “good” in the world no matter where you work. Three ways:

Environmental psychologists know that sensory experiences impact the way we work. Here’s what they say: 1.  Keep red to a minimum. 2.  Grow a leafy green. 3.  Face the entryway. 4.  Make small adjustments for comfort. 5.  Declutter but not too much.

“My boss carried several boxes of files into the office one day because his wife told him to remove them from their garage. They have been sitting in the office for more than two years! He won’t let me throw anything away.” What can this admin do about a boss who’s a hoarder?
Keep on top of the boss’s or someone else’s inbox with these proven tips from the trenches: 1.  Avoid duplicating work to the extent that you can. 2. Scan for timely actions. 3. Customize any system you adopt.

Messy co-workers can make you feel like you’re living in a college dorm. What do you do when others don’t clean up after themselves? You could turn cleaning up into a game. Two suggestions from Get-It-Done-Guy Stever Robbins:

Turlytag.com: Lessen the dread of lost baggage by signing up for this service. Boomerangit.com: Like TurlyTag, this service helps retrieve lost bags via labels. TripIt.com: Admins can keep track of everyone’s travel schedules by forwarding confirmation emails to plans@tripit.com. Autoslash.com: It hunts down the best rental-car deal for your trip.
Fifty percent of a company’s paperwork can usually be eliminated, without disrupting business. How can you help reduce the distraction of unnecessary paper piles?
How do you make sure a task gets done? Peter Bregman, author of 18 Minutes, believes we ought to make appointments with ourselves in order to accomplish things. “We should all be working off our calendars, not our task lists,” says Bregman.
Sorting through files can seem like an archeological dig. Every time someone new comes in, that person doesn't understand the previous system and builds a new set of files—electronic and paper—on top.
Jasmine Freeman’s job as chief executive assistant to Joan Burge at Office Dynamics keeps her busy supporting Burge’s day-to-day work and de­­veloping social me­­dia to support the business. A number of tools help her “keep on top of things”:
Rosalene Glickman, president of the World Academy for Personal Development, often asks her clients if they made a New Year’s resolution and stuck with it. Out of the more than 3,000 people, only 6% said yes. Advice from the experts in making this year’s resolutions stick:
Make your email more readable by crafting enticing subject lines ...  Why wait for an annual review to get feedback? Ask for one-minute feedback at every opportunity ... Knock out more of your critical to-dos by whittling down your to-do list each day ... Go ahead: Ask for a $100,000 salary ...
Entrepreneurship isn't just about making money or starting a business. It also means having a passion for doing something you love: devising a new procedure, planning a meeting, creating a more organized back office. Take this quiz to assess whether you have an entrepreneurial spirit:

A comprehensive document management system can help your business boost productivity, improve the bottom line and stay out of legal trouble. Here are three ways to organize files for easy retrieval, establish a record retention schedule and tame your wild email inbox.

It's possible to have a messy desk and still know which pile holds what. But it's definitely more difficult to think clearly if you're surrounded by clutter. Here's how to clear the deck:
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