Vacation, PTO and unexpected Saturday work: How should we pay? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Vacation, PTO and unexpected Saturday work: How should we pay?

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in Office Management,Payroll Management

Q. We have a nonexempt salaried employee who normally works Monday through Friday. We pay her biweekly. She took a weeklong vacation, which normally would come out of her paid time off (PTO) bank. We had a customer emergency and called her into work on the Saturday of her vacation week. How should we pay her? Should she receive her PTO pay but have eight hours less of it charged against her PTO bank? Should we pay her for eight extra hours, plus her week of PTO pay? If we pay her both PTO and eight extra hours, do we have to pay her overtime?

Follow your normal policy for paying for Saturday hours. If you don’t have such a policy, you may want to ask the employee whether she would like a “credit” of those hours back to her PTO bank, or whether she would prefer to use those PTO hours and receive straight pay for the hours worked on Saturday.

You don’t have to pay overtime, since the employee did not work more than 40 hours in a week.

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