Is it time to start using an electronic I-9 system? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Is it time to start using an electronic I-9 system?

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in Hiring,HR Management,Human Resources

Since 2004, employers have been authorized to use computerized versions of the federal Form I-9, Employment Eligibility Verification. Now U.S. Immigration and Customs Enforcement (ICE) is actively encouraging the practice.

Should you ditch paper I-9s and switch to electronic completion, filing and storage of workers’ employment eligibility information? For most employers, the answer is yes.

Here’s a rundown of the pros and cons.

Advantages of electronic I-9s

There are many reasons electronic I-9s are better than paper-based systems:

  • Most of the major vendors (do a Google search for “electronic I-9 service vendor”) use web-based systems. That means you don’t have to install software—you’re good to go with an Internet connection and a web browser.
  • Most systems force employees to enter complete information. The form won’t register unless it’s properly filled out.
  • The better electronic I-9 systems...(register to read more)

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