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Nitty-gritty minute-taking

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in Admins,Meeting Management,Office Management

At some point, you may be asked to take minutes at a meeting. But don't panic!

Every day, key meetings take place in your office. And the decisions made as a result of these meetings can involve millions of dollars, and even change people's futures. With everything that's at stake in today's challenging times, it's no wonder that employers prize accurate minute-taking skills more than ever before.

"What do I write down? How do I know what's important?"

Streamline your minute-taking by recording notes as bullet points. Distill any conversation down to its essentials:

  • What are the pros and cons being pointed out?
  • What decision was made?
  • Who is responsible for the next steps?
  • When should the next steps be completed?

Usually, there's no need to record a discussion word for word. And you don't need to attach names to specific comments unless someone asks to "let the minutes show” that they raised a particular concern.

Example:

Topic: Company Picnic

  • Event date: Oct. 15
  • Discussion: Should we hold the event at Central Park again? Pros: Park is conveniently located. Cons: Some think it's too crowded.
  • The committee will handle food again. Carson volunteered to chair.
  • Action: Tom will look into other venues and book the park if nothing else is available. Tom will update the group at our next meeting.

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