How to write a legally safe layoff letter — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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How to write a legally safe layoff letter

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in Firing,HR Management,Human Resources

Issue:  Poorly written layoff letters can open your organization to legal action.

Benefit:  Choosing the right tone and wording will ease tension and lawsuit risks.

Action:  Regard these as legal documents. Use the four steps below to draft your letters.


No matter how you write layoff letters, they are bound to anger employees, especially if the employees don’t see it coming. Don’t give irate employees legal ammunition by writing misleading, inaccurate or insensitive layoff letters.

Create notices that explain the layoff in the most straightforward, respectful manner possible. To avoid legal action, think of layoff letters as informal legal documents that include the following:

1. Reason for the layoff. Explain without providing too much detail. Write whether the action stems from financial difficulties, elimination of a department, a merger, increased competition or other reason.

Example: “Due to a change in busin...(register to read more)

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