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Expense reimbursement 101: Time to get back to basics

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Alice Gilman

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in Centerpiece,Office Management,Payroll Management

Trip to Italy? Nope

Bear rug? Nope

Pogo stick? Nope

Taxes? Maybe

Chief operating officers who were recently surveyed by the Robert Half outplacement firm said they’ve encountered employees putting in for the above reimbursements. More than half also report there’s been an increase in employees attempting to abuse their company’s expense reimbursement policy.

Well, with reimbursement request like these, that’s pretty obvious.

The vast majority of respondents—85%—said their companies use technology to track employees’ expenses.

Accountable plan rules

A sharp-eyed Payroll manager doesn’t need technology to test whether an expense is reimbursable tax-free. The accountable plan rules, which set the rules for tax-free reimbursements of employees’ business expenses, require the following:

  • Employees incur expenses in connection with their performance of services for their employers (i.e., there’s a bu...(register to read more)

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