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Craft a good out-of-office reply

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in Admins,Office Management

To stop stressing during your days off, try an automatic message to deter co-workers from constantly messaging you.

Writing at Travel + Leisure, Richelle Szypulski offers advice on what to include in the perfect out-of-office reply.

The greeting. A simple “hello” will do, but you can make it fun by using a greeting from your destination’s language, like “hola” or “aloha.”

Where you’ll be. Let others know you are on vacation by disclosing your location. Add details to inspire them to use their vacation days.

The important answers. The No. 1 thing people are going to want to know is when you will be back, so be sure to include that. Actually, add a day or so to the date you expect to be back to give yourself room to solve problems or in case travel plans get messed up.

Your fill-ins. Identify the people who have agreed to cover things for you while you are out. This can be one person for everything, or a list of several people and the various topics they’re dealing with.

Set it. When the message is complete, set it as your automatic reply and sign off.

Something to leave out: How to contact you. Do not include your personal phone number. You are on vacation, so embrace it. Adding your phone number will only end up with you taking phone calls your whole trip.

— Adapted from “How to Write the Perfect Out-of-Office Reply Before Vacation,” Richelle Szypulski, Travel + Leisure.

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