• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Make it happen in Outlook

Get PDF file

by on
in Microsoft Email Outlook,Office Technology

Q. How do I send the replies I receive from an Outlook email to someone else?

A. When composing an email, click on the Options tab and in the More Options group, click Direct Replies To. Here you’ll complete the email address for the person who should receive the replies under Delivery Options.

In a meeting invitation, this isn’t as obvious, but it’s still only a click or two away. From your meeting or event invitation, click on the File tab. Select the Properties tile, then under Delivery Options, choose Have Replies Sent To and enter the email address.

Q. How can I attach a file from SharePoint in Outlook?

A. Unless you’re sending a file to someone who doesn’t have access to your SharePoint environment, all you need to do is send a link. If you’re sending inside the organization, simply copy the hyperlink from the SharePoint library for that document and paste it in the email (or click the Share button in SharePoint 2013). You can also “sync” the library, so you have a local copy that you can attach like any other computer file.

If neither option is viable, download a copy to a temporary location, like the Downloads folder, and attach it to the email. Be sure you aren’t circumventing any controls designed to prevent sharing. Always opt for a sharing link when possible to reduce the email glut caused by too many file attachments.

By Melissa Esquibel, Microsoft® Certified Trainer

Leave a Comment