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Google Gab: Getting more done in Gmail

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in Office software,Office Technology

If you use Google for office productivity tools, we think you’ll find these Gmail time-saving tips handy for both business and personal email.

Find this or that

If you don’t know the exact criteria to find a message you want, but you know it’s either this or that, you can search for this or that by capitalizing the OR. For example, you know that the sender has “abccompany.com” in his email address and subject line that include the word “invoice.” You would search for “from:abccompany.com OR subject:invoice.” If you only wanted those messages that had both, you could connect the criteria with AND. You can even use “after:” and “before:” to look for messages within a certain date range.

Read Gmail offline

One lament you will hear about Gmail is that you can only work with your email online. Not true! With the Chrome extension Gmail Offline, you can process your messages without an internet connection. Once you reconnect, all of the activity you’ve generated that needs to be processed online will start going. Here’s how to set this up:

SettingsClick the Settings Gear at the top right of your Gmail screen.

  1. Choose Settings
  2. Click on the Offline selection
  3. Click Install Gmail Offline

It will only download your recent messages from the past week. You can also choose two weeks or one month. In addition, you can turn on the Vacation Responder from here.

Filtering rules

For those messages that you want to read eventually, but you don’t want to see in your inbox, you can turn on a filter to capture, label and archive them. Follow these four steps:

  1. Select one or more emails and click the More button.
  2. If the search field at the top is accurate, click the checkbox for Skip the Inbox (Archive It).
  3. Check the box for Apply the label: and choose or create it.
  4. Click the Also apply filter … checkbox before clicking the Create filter button to process messages that are already in your inbox.

You can also apply labels to email messages without archiving them with filter.

Delay Send

Delay sendIf you have date dependent email messages that need to be sent after a certain date, you can download the Boomerang plug in. Visit www.boomeranggmail.com to add and install it. Once installed, you’ll see the options at the bottom of the compose screen. You may need to enable pop-ups for Gmail the first time you use it, if they are not already enabled. You can also direct Boomerang to take an action if no one has responded in a prescribed amount of time.

Zero inbox help

Send and archiveTurning on the Show Send & Archive option will allow you to reply to an email, move it out of your inbox and archive it all in the same click. To activate it, click the Settings gear, then under the General tab, select Show “Send & Archive” button in reply, Send and Archive settings.

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