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I now pronounce you married filing jointly

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in Office Management,Payroll Management

June often brings a flood of weddings, but they can also bring Social Security problems. Brides who take their husbands’ names, or couples who hyphenate their names, must get new Social Security cards with their new names. Reminder: don’t change your payroll records until newlyweds show you their new Social Security cards.

The Social Security Administration’s procedure for getting new cards can be found at www.socialsecurity.gov/ssnumber. You can download a copy of Form SS-5, Application for a Social Security Card, from that webpage.

You don’t have to wait to update direct deposit routing/checking account numbers for couples who open joint accounts. Also, advise newly-married employees to:

  • File new W-4s reflecting their changed marital status.
  • Update their benefit selections, including dependent coverage for health care (this may entail updating cafeteria plan information) and designating 401(k) beneficiaries.
  • File change of address cards with the Post Office.
  • Update their driver’s licenses.

A step-by-step payroll compliance guide to each pay period, month and calendar quarter of the year is now available. Download it free here.

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