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3 Cs to make email more efficient

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in Office Communication,Workplace Communication

In 2016, email is still likely to be your most-used tool for communicating with co-workers, employees, customers and your boss. Maximize the time you spend using email by following this advice:

1. Create templates. Take some time to create drafts in Word of the three to five emails you send out most often. For example, if you often reply to the same request, write a draft of your typical response. Then you just need to make small adjustments to tailor it for each recipient.

2. Customize your mobile signature. Match the signature from your mobile device to your desktop version. Otherwise, people will receive “Sent from my [insert phone brand]” instead of your signature that contains your contact information.

3. Close with action steps. Always briefly state the next actions you will take or that you need the recipient to take. Even if it is nothing more than “I will await your response before moving forward.”

— Adapted from “15 Ways to Make Your Emails More Professional,” Brittney Helmrich, Busi­­ness News Daily, www.businessnewsdaily.com.

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