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Checklist: Processes to prevent internal theft

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in HR Management,Human Resources

A Small Business Administration report says 30% of employees admit to stealing from their employers. Every organization needs policies and procedures in place to curtail internal theft. Test your company’s efforts by answering the following questions:

  • Is incoming merchandise checked against purchase orders and invoices?
  • Are all storage rooms locked? If so, are keys restricted to only a few designated employees?
  • Does someone supervise employees when they receive supplies?
  • Is access to each part of your plant or office restricted to employees who have a reason to be there?
  • Do you spread responsibility for major transactions so that they are not controlled by one employee?
  • Are employees in sensitive jobs asked to lock desks and files when they’re away from their offices?
  • Are visitors always escorted to the person they came to see?
  • Does your handbook include a statement on theft of property?
  • Are all employees expected to abide by the same security rules?
  • Are infractions investigated thoroughly?
  • Are disciplinary actions proportional to the crime?       

If you answered “No” to any of these questions, you should examine and revise your company’s security measures.

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