The concept of quitting paper and going all-digital has been around a long time, but companies have been slow to make the transition. But more appear to be taking the plunge, says tech blogger Paul Mah.
A good place to start is picking a cloud-based digital notebook system. These help you file notes, documents and charts for easy organization, retrieval and sharing. The two most popular are Evernote and Microsoft’s OneNote.
Evernote offers unlimited storage with a monthly upload cap in its free version. One advantage: It works on a wide variety of platforms. Notebooks can be shared among users.
OneNote allows you to enter rich text, images and media files into searchable notebooks compatible with Windows PCs, Macs, Android and iOS. OneNote allows you to align text and all supported objects and adds support for Dropbox.
Once you’ve selected a digital notebook system, you need a system for making any new data you create digital from the start. If you do lots of data entry, tablets with clip-on keyboards, or portable keyboards such as Logitech’s Keys-To-Go may make sense. If you prefer writing, the Livescribe pen wirelessly captures all strokes to a device and can be synced to OneNote or Evernote.
Finally, you need to digitize any paper documents you still receive. Some options: a smartphone app called ScannerPro that captures everything with a snap of your camera; Desktop scanners, such as the NeatConnect Wi-Fi scanner, that scan papers straight to OneNote or Evernote; and the Fujitsu ScanSnap SV600 that scans to a USB-connected computer.
— Adapted from “3 Steps to Digitizing Your Work for Maximum Productivity,” Paul Mah, CIO.