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What HR needs to know about tracking employee time

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Time clocks, time cards and time sheets are basic necessities for payroll purposes, workplace recordkeeping, FMLA tracking and more.

However, supervisors and HR pros need to understand what they can and cannot do with time records. That’s because problems can lead to legal disputes under the Fair Labor Standards Act (FLSA).

Time-tracking FAQs

Some of the issues that could come into play:

  • Whether managers are allowed to alter time sheets
  • Whether having exempt employees fill out time cards could alter their employment status
  • Methods to prevent employees from falsifying their time records.

1. Is it illegal for managers to change exempt or nonexempt employees’ time sheets if they neglect to indicate a day off, etc.?

Time sheets are the property of the company, and it is a company obligation to make sure they are correct. Otherwise they could run afoul of payroll and benefits laws, such as the FLSA and the Employee Retirement I...(register to read more)

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{ 1 comment… read it below or add one }

Gabriel May 13, 2015 at 8:23 am

I strongly advise to use a time tracking software rather than just a timesheet. It solves a few of the issues presented in the text. As an example, one can simply make it not possible for their employees to edit their time records. Plus, a good time tracking software will make it possible to track time in detail (according to client, task, etc.) and at least provide reports.

My personal favourite is primaERP (www.primaerp.com) and I recommend it. There are a few other good options out there, though.


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