To ensure a positive feedback session, do not hand out your evaluation ahead of time. Instead, hold it until the meeting and go over each section with the employee. Start off by focusing on the strengths you listed and highlight big accomplishments or skills obtained during the review period. That will decrease the likelihood of the employee focusing on any criticism.
Then, spin any weaknesses as learning and development opportunities for the employee. Example: “Your Excel spreadsheets often need work, so you’ll get the opportunity to train and increase your skills in that area.”
— Adapted from “5 Keys to Engaging,” Kevin Higgins, www.entrepreneur.com.