Most organizations follow a regular policy of purging old emails and computer files to free up network space.
But be alert: Email messages are official company records that can be summoned in a lawsuit. If your organization knows—or “reasonably should know”—that the e-info could be used as evidence in future litigation, you have a legal duty to put a “litigation hold” on any deleting of emails or electronic data.
Most employers aren’t aware of this risk. In fact, two-thirds of trial lawyers say that when their clients are notified of a lawsuit, the clients “rarely or never” take steps to preserve electronic date, according to a survey by the American Bar Association.
Work with your IT department to disengage any auto-delete feature for email or other e-information.
Recent case: A college in Washington state had a policy to delete former employees’ email accounts 30 days after their.
When three employees were...(register to read more)