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PowerPoint 2003 to 2013: Where’d they put…?

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in Centerpiece,Office Technology,PowerPoint Tricks

If you missed transitioning through Office 2007 or Office 2010, Office 2013 may be a culture shock. Before embarking on PowerPoint particulars, it’s best to become familiar with the new geography and vernacular of all your Office 2013 applications, namely: tab, group, and button.

Along the top you’ll see Home, Insert, Design, Transitions, etc. These are your tabs. Clicking a tab reveals a ribbon of buttons that are organized into groups. The group names are the labels that appear below each collection of buttons. For example, on the View tab, in the Show group, you’ll find the Ruler, Gridlines, Guides, and Notes buttons.

Where did it go?

Like the File dropdown menu in 2003, clicking the File tab in 2013 will get you to the typical open, new, save, etc. commands. For the other commonly used tools in PowerPoint, focus on the left part of the ribbon on any tab. For example, on the Home tab, toward the left, you’ll find new slide and font tools, as well as paste and layout options. On the Insert tab, you’ll find time-honored objects like pictures and shapes. But some things may not seem as obvious. For example, if you like to work in Outline view, you’ll need to access that on the View tab instead of next to the Slides “tab” on the left-hand Navigation Pane. It’s the second button on the left in the Presentation Views group.

Almost everything that used to be on the Insert dropdown menu in Office 2003 is on the Insert tab in Office 2013. Changing the backgrounds and color schemes for your presentations now involve interacting with design “themes.” Click on the Design tab, and choose a theme from the gallery. You can expand the available galleries by clicking on the More button on the right of the design theme samples.  Then, to the right of that, you can choose color and contrast variations. If you just want a simple background, look one more group to the right and find the Format Background button.

You will find slide transitions on the Transitions tab. The gallery here works the same as the design theme gallery. Click the More button for more transition choices. To the right of the gallery, you’ll notice timing options to set right there on the ribbon.

How does it work?

Animations and Slide Masters have undergone a few changes. The gotcha with animations is that you will choose the first one from the gallery and any subsequent animations for that object using the Add Animation button in the Advanced Animation group. If you continue to use the gallery, you will simply be replacing the last animation you applied. The Slide Master now also contains all the layouts as well. Access it from the View tab, Master Views group, and Slide Master button. The actual master slide is the topmost one, which appears slightly closer to the left side of the screen. The remainder are all layout variations, which you can augment with your own.

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