A well-prepared agenda can make all the difference in making meetings productive. Some pointers:
- Include all the facts. The printed agenda should specify in sufficient detail who's supposed to attend, where they're supposed to be, and when the meeting will start and end. Keep the agenda short and sweet, but not cryptic.
- Group agenda topics into information items and action items. Depending on your needs, you can have the information items first or last — but not mixed up with the action items.
- Indicate who is presenting each agenda item. Include an explanation, if the presenter isn't a regular member of the group — and specify how long each agenda item will take.