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Reining in absences & tardiness: 7 do’s and don’ts

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in Centerpiece,HR Management,Human Resources

AbsencesManagers have heard all the excuses: My alarm didn’t go off. My babysitter didn’t show up. I have a bad cold.

While those excuses sometimes ring true, chronic absenteeism and tardiness can become a major problem in the workplace if left unchecked.

One key thing to remember: Managers can’t instantly say, “Be here or be fired” to an employee struggling with attendance issues.

That’s because those absences and late arrivals may be a legal right for employees who have medical conditions—or have family members with medical conditions—that qualify under laws like the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA).

For this reason, managers have to work with HR to employ strategies that not only combat absenteeism, but also avoid legal trouble.

Keep it legal: Questions to consider

Here are questions to ask yourself to make sure you’re on the right track—both strategically and legally:

  • Do you have a clear understanding of the attendance policies? Do your employees?
  • Do your employees know how to properly report absences?
  • Do you enforce company absence policies consistently?
  • Do you understand the FMLA before charging employees with unexcused absences?
  • Do you consider religious accommodations before charging employees with unexcused absences?
  • Do you consider the ADA concerning absences for drugs, alcohol or medical treatments?
  • Do you confront employees early if a pattern of absenteeism develops?
  • Do you spell out the penalties for absenteeism completely and ask employees if they understand them?­­

Do’s & don’ts of discipline

When punishing employees for attendance problems, follow these tips:

  1. DO figure out what is an acceptable level of absences. Know your company policies and make sure the employees know as well.
  2. DON’T penalize employees who have legal reasons for leave, such as going to physical therapy or a covered medical appointment.
  3. DO make sure you understand who gets the last word on any gray areas that may be in dispute in any policy that affects attendance.
  4. DON’T undermine your company’s absenteeism policy by ignoring any step that isn’t convenient.
  5. DO recognize the difference between an employee who was out one day all year—even if you suspect it wasn’t for a good reason—and an employee who has a chronic problem. Adjust discipline accordingly. The law lets you get tougher on repeat offenders.
  6. DO begin documenting absences as soon as you notice a trend. Record dates, hours absent and the reason the employee gives for them.
  7. DON’T put employees in the impossible situation of choosing their jobs over their health or family duties. That could be an FMLA violation.

{ 1 comment… read it below or add one }

maria teresa February 6, 2017 at 3:55 pm

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