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Can we distribute employees’ contact info?

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in HR Management,Human Resources

Q. Do employers have the right to put employees’ address and phone numbers in a place where all employees can access them? Are there privacy issues? Should we get employees’ permission? — Mike, New Jersey

A. Typically, an employer can publish addresses and phone numbers of employees for the convenience of the co-workers, with the understanding the information should not be shared outside the company. If an employee objects, the employer can shield the information, or it can insist on making some info—such as a phone number by which the individual may be reached if needed to work—available to co-workers.

In general, addresses and phone numbers are publicly available data, so the employee has little real ability to insist that the employer keep that information private.

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