Is it time for you to embrace cloud computing? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Is it time for you to embrace cloud computing?

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Question: “I work for a small business and I keep thinking it might be time to start saving all our files to the cloud instead of our hard drives, paper, our small network, etc.  Is everyone really starting to get on board with cloud computing, or am I being too hasty?”  – Ilsa, Legal Assistant

{ 7 comments… read them below or add one }

Miles November 8, 2012 at 7:18 pm

You might consider starting out slow. You could use Dropbox for a while to see what kind of documents are best served online. We’ve been very happy with because it offers several services that we use, all in the same place. And they have a reputation for security.


Lynn J. Cheramie III September 18, 2012 at 12:16 pm

Yes and our company has already embraced it for setting up new physicians practices. It make installation so much easier, along with the obvious ease of use.


Dora September 11, 2012 at 4:43 pm

If your company is still somewhat small, the cloud might not be necessary yet–what it’s best for right now is when your IT department doesn’t have room on the servers for more and more data and they’d rather pay someone to use their space and be infinitely flexible with how much can be stored. The days of IT departments having to keep rebuilding their networks and moving everything around might be coming to an end, but secure cloud “space” is expensive right now and if your network isn’t overwhelmed, there’s not too much critical use in it from what I can see…..


Paul September 11, 2012 at 4:26 pm

Using the cloud is going to be inevitable soon–major computer companies are already building computers with no hard drives! The thing I’ve found is that people are still unclear as to exactly what it is–they tend to think it’s just their own network, or worse, they don’t trust it. You can pay to have your files secure on the cloud and chances are they’ll be safer than in your own network. Companies want cloud computing because information can be accessed from anywhere and everything employees do is saved in a place that’s accessible to the right people, so you’re not being premature at all–you have vision for the inevitable.


Corinne September 10, 2012 at 9:18 am

At the previous organization I worked, we were on the “cloud” which enabled staff to access files wherever they were when we experienced problems with our system. Had we not done that, we would have lost records and would have been inoperable for days. I agree that only non-confidential dicuments should stored on the cloud.


Dawn September 10, 2012 at 9:08 am

The “cloud” is a great place to store documents that you do not want to ever loose or that you have to share with other people. The only thing you really need to do is investigate the security of the location you will store your items. You can find places that are more secure than your own hard drives, paper or network. If you allow people to go onto the internet while using your work network, your security can be breached. Using a company like RackSpace, HP, DELL can increase your security beyond anything that a small or medium size company could afford. Many people are nervous about the “cloud” because they don’t understand it and think it is too confusing to learn. But having your files “off location” means that if anything happens to your building the files will be safe.


Mark September 6, 2012 at 4:43 pm

Our line of work deals almost exclusively with confidential information regarding individuals, much of which is exactly what would be needed for identity theft. For our specific business, there is no possible way we could use this for most of our stored data. However, I could see a day where we might use it for blank forms, written policies and procedures, marketing materials, and other items that do not have confidential data.


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