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State Personnel File Access Laws

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in Human Resources

Most states have legislation spelling out the terms under which employees are allowed to inspect their personnel files.  It is a good idea to keep apprised of your state's access statutes, or a court or federal agency may do it for you.


As always, check state laws for complete regulation language, and to ensure you stay on top of any recently approved changes.



Public employers only.  Notwithstanding regulations to the contrary, when a disciplinary document is placed in an employee's personnel file, his/her employer must supply a copy of the documentation to the employee no later than 10 days after its inclusion in the personnel file.



Employees or former employees are allowed to inspect or make copies of their own personnel files.  Employers are allowed to charge employees a reasonable copying fee.


A state employee has the right to examine his/her own personnel files and may authorize others to ...(register to read more)

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