Is it OK to use SSNs as ID numbers? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Is it OK to use SSNs as ID numbers?

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in Employment Law,Human Resources

Q. A few employees have complained that we use their Social Security numbers (SSNs) as their ID numbers. They’re concerned about identity theft. Is it legal to use Social Security numbers for ID purposes?

A. In Pennsylvania, it is not illegal for employers to use employee SSNs as ID numbers, provided the employer does not publicly share the Social Secu­rity numbers.

Employers should not print employee SSNs on materials that are mailed or require employees to enter their SSNs to access an Internet site.

The Federal Trade Commission has published materials to assist victims of identity theft on its website at

{ 1 comment… read it below or add one }

Earl February 6, 2012 at 11:21 pm

First, the Social Security card states that it is not an identification card. This would lead to believe that the number is not an identification number. establishing their own number would be the best.


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