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Oops! Didn’t mean to send that message

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in Workplace Communication

We've all sent the “oops” reply. Here’s how to avoid it:

Set up a Rule so all e-mail messages go out two minutes after you click “Send.” Then you have two minutes to recognize any errors … and save yourself the embarrassment.

Here’s how to create a Rule in Outlook 2003:

1. Under Tools, click “Rules and Alerts.”

2. Click “New Rule.”

3. Click “Start from a blank rule” radio button. Under Step 1, highlight “Check messages after sending.” Click “Next.”

4. In Step 1, select “Defer delivery by a number of minutes.” In Step 2, set the number of minutes.

5. In the next dialog box, select two minutes. Click “OK,” then “Next.”

6. In Step 1, name your Rule. In Step 2, turn on the Rule. Click “Finish.” Click “Apply.”

If you send an e-mail by mistake, go to Outbox and delete the message before your “oops” goes public.

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