Sample Policy: Voting Leave

The following sample policies were excerpted from The Book of Company Policies, published by HR Specialist, © 2007. Edit for your organization’s purposes.



Voting is a public policy concern akin to jury duty. You should encourage employees toperform this civic duty, but you must stipulate whether it is paid or unpaid time off. Check your state law — many states require employers to offer a certain amount of time to vote:

Sample policy 1: “Employees will be given two hours off when necessary to vote in federal, local or state elections. Requests for such leave must be submitted in writing to the personnel manager at least 48 hours in advance of the election.”

Sample Policy 2: “On Election Days employees are encouraged to vote, but they are expected to do so either before or after work. If there are extenuating circumstances, arrangements can be made with the supervisor for unpaid time off to vote.”