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Go from ‘organized’ to ‘efficient’

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in Office Management

A tidy workplace should enable you to work faster, but some hide a secret: You may be wasting time, effort and resources on unproductive tasks. Don't let your drive for neatness and perfection derail your work. Check whether your office is simply organized or efficient, as well, with this list:
You're organized if you:  
                              You're efficient if you:

Label files neatly.

Hand-write labels when it's quicker than creating formal labels.

Place the tabs in front, so you can pull them forward and drop in new information without back tracking.

Write specific labels.

Create categories that aren't so specific that you need a separate folder for each sheet of paper

Create paper-folder labels that match the ones on your computer files.

Can find any document.
Keep only the necessary copies, and don't file a paper and electronic version of the same item.
Record all appointments on a calendar. Maintain only one calenda, and you don't waste copying information to mutiple locations.
Take notes so you won't forget anything File your notes in a centeral location, such as a master notebook, and they're not scattered on slips of paper that could disappear
Use every inch of storage space.  Keep up to one-third of the storage area clear, making it easy to access what's there and to add new items.
Sort mail over the trash can for quick disposal.
 Update mailing information, request to be removed from some lists and renew publications early (even for multiple years) to eliminate repeated notices.
Return calls and e-mails promptly, quickly knocking them off your to-do list Group tasks so they don't constantly interrupt your day. Example: You meet with Marianne once ti discuss five tems, rather than calling five times in one day.




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