Feds Clarify Handling of ‘No-Match’ Letters, Electronic I-9s — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Feds Clarify Handling of ‘No-Match’ Letters, Electronic I-9s

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Issue: How should employers handle letters from Washington that identify discrepancies with new hires' Social Security numbers?

Benefit: Proposed new government rules lay out a procedure that employers can legally follow to stay out of trouble.

Action: Educate yourself on the new rules. They also give you the green light to store I-9s electronically.

Pay attention to a pair of new regulations released in June that aim to help you comply with the laws relating to checking new hires' work authorization documents.

The first proposed Department of Homeland Security (DHS) regulation sets forth guidance on how employers should handle so-called "no-match" letters that notify employers of discrepancies with new hires' Social Security numbers (SSNs). The other proposal would allow organizations to keep their I-9 records in an electronic format.

Safe harbor for responding to "no-match" letters. Typically, when a new employee's...(register to read more)

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