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Keep staff vacation schedules away from public view

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in HR Management,Human Resources

With summer-vacation season here, you may be tracking employees' comings and goings using schedules posted on a bulletin board or online.

But not everyone thinks so highly of publicly posted vacation schedules.

"I wouldn't make it public knowledge," writes Kathy, an HR professional, in a recent issue of The HR Specialist Forum ( "People get robbed when they're on vacation, and if that info is posted for all the world to see, you may have legal problems."

Advice: Solve this potential problem with a middle-ground solution. Don't abandon your in-house vacation schedule; it's a valuable planning tool and isn't likely to spark legitimate invasion-of-privacy claims.

But employees have a valid concern in not wanting the public to know when they'll be out of town. For that reason, it's best to post paper-based schedules in employee-only areas, typically where other employment-related notices are posted. Place a cover sheet over it so passersby can't view it easily.

Or use an electronic system that's only accessible to employees, such as Outlook calendars or intranet sites.

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