Do you allow employees to donate accrued leave to co-workers? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Do you allow employees to donate accrued leave to co-workers?

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in Human Resources,The HR Specialist Forum

I’d be interested in hearing thoughts (pro or con) concerning employees “donating” accrued days off to an ill co-worker. A manager approached me with the idea to help a new employee who hasn’t accumulated much time off. Would co-workers feel inappropriately obligated to donate days? Would they be made to feel guilty if they didn’t?  Has anyone had experience with this?—Cheryl, Missouri

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{ 5 comments… read them below or add one }

Susan Goewey January 6, 2011 at 9:59 am

I know the federal govt makes it easy for employees to do this (both donate &/or accept if faced w/ a medical emergency/condition) with two Leave Donation Programs: Voluntary Leave Transfer, Voluntary Leave Bank. If you have accrued the maximum amount of annual leave for the year, you can donate leave to help out a fellow employee. See the Office of Personnel Management web site for FAQs.


Beth November 3, 2010 at 10:32 am

Yes, we also allow leave sharing, vacation and/or sick leave. Individual leave records are confidential. We post when leave may be donated – no pressure – completely voluntary. The minimum amount of leave to be donated is 4 hours and the doner’s sick leave balance can’t drop below the annual sick leave accrual rate. If the donated leave is not all used by the employee out, then the leave is returned to the employees that donated time. Hope this helps.


John October 13, 2010 at 12:36 pm

Yes we donate vacation hours to employees who are our sick/injury as needed. We put it in our weekly news letter, so that if an employee wants to donate they do so with the payroll department so that only that employee and the payroll person would know that they donated. Our employees see this as a positive experience that we allow it in our company.


Karen October 12, 2010 at 4:14 pm

I would love to have the permission to donate some of my sick time to a seriously ill co-worker, if needed. That would also include if a co-worker has to take off work to care for a seriously ill spouse or child.

I feel it should be a personal choice to donate, or not donate. I would just appreciate the opportunity to make that type of decision myself.


Roni October 12, 2010 at 3:28 pm

We had this come up once and two higher paid employees gave up their vacation time so an employee could go on a honeymoon. I believe we only paid the employee her normal wage and docked the vacation hours out of the donating employees. We did not try to pay out what the donated hours were worth.


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