Do you change your work schedules when summer rolls around? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily
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Do you change your work schedules when summer rolls around?

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in Human Resources,People Management,The HR Specialist Forum

As the weather turns, many of our employees want to leave early on Fridays. I am wondering, does anyone have a seasonal flexible schedule plan that they use and would recommend? Can you share what your policy says?—Erika, MA

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{ 9 comments… read them below or add one }

John May 26, 2009 at 5:30 pm

What you are doing is a nice perk but you may be breaking the overtime law (without realizing it). If a weekly total is more than 40 hours, you are supposed to pay time and a half pay for the excess hours. 4 hours from one week can not be carried forward to next week. I know it does not make sense but that is what happens when Government over-regulates. You are OK if you would never have a disgruntled employee.


Rachel May 21, 2009 at 4:39 pm

Our company does half day Fridays between Memorial Day and Labor Day. Our hours are typically 8:30-5:30 (with an hour lunch) during the rest of the year, but during the summer we work an extra 1/2 hour each day, making our days 8:30-6pm M-Th still with an hour lunch), and then on Friday we work until 1pm. Employees can take advantage if their workload allows it. Working that extra 1/2 hour doesn’t make up for leaving early at 1, but our employees are salaried and still get paid as if they worked a 40 hour week. Just one of the perks at our office that everyone appreciates.


Shelley May 21, 2009 at 9:32 am

We work an extra hour M-Th and leave at noon on Friday. It is up to the employee as to how they want to work that hour, i.e., come in an hour early, stay an hour late, or work an extra 30 minutes at the beginning and end of the workday. They cannot, however, choose to come in an hour early today and stay late tomorrow. This becomes their new set schedule until the summer is over. It feels like a three day weekend.


Barb Fisher May 19, 2009 at 5:01 pm

We offer optional summer hours, where employees still work 80 hours in a 2-week period but the first week they work four 9-hour days and one 8-hour day (44 hours) and the next week they work four 9-hour days and are off on Friday (36 Hours), for a total of 80 hours over the 2-week period. Works great and those who do it really like it.


Carolyn May 19, 2009 at 4:53 pm

We offer administrative employees the opportunity to work modified schedules of 4-10’s or staggered starting and stopping times. The only caveat is that key personnel must maintain customer friendly operational hours.


Kristie Lee May 19, 2009 at 4:51 pm

At a prior office, we split the work crew in to two groups and worked rotating schedules… Both groups would work 9 hours Monday through Thursday – then on Friday’s, one group would work the 9 hour day – and the other group would enjoy a day off… This can have hiccups though depending on your pay schedule. Our pay schedule was bi-weekly – so employees still ended up with 40 hours on each check.


Barbara May 19, 2009 at 4:47 pm

We go from 8 to 5 (M-F with 1 hour lunch) to 7:30 – 5:00 p.m. (1/2 hour lunch) M-Thurs and 8 am to noon on Fridays. This is optional if department needs are met. Currently “summer” hours are April through September. We have no formal policy on this.


Monica May 19, 2009 at 4:47 pm

In the past, we have put staff on a rotating schedule. Depending on how many people you have, this may not work. They are put into 3 groups (or however man you need). Group 1 takes a 1/2 hour lunch M-Th and then gets to leave 2 hours early that Friday. Group 2 does that for the next week, etc. It rotates so it is fair to all. If you need to get off early on a specific Friday, you can trade with someone in another group. They manage it pretty well, once the groups/schedule are created.


Denise May 19, 2009 at 4:34 pm

We change our work hours from 8 to 5, 1 hour for lunch to 7:30 to 4 and 1/2 hr for lunch. It is amazing what a difference that one hour makes.


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