Musical chairs: Any easy systems for tracking employee seating charts?

Question: “Our organization promotes collaborative work styles that allow people to change seats often. Have others had any success tracking employees who work in an “Agile Programming” environment and maintaining a correct and current seating chart in this type of setting? The administrative staff is responsible for knowing where approximately 400 people sit for maintenance issues and mail delivery and also for locating an empty desk when new employees are hired. Other than updating the file daily, (which is in Microsoft Visio) any other ideas?” — Elaine Erne

ane March 11, 2009 at 10:22 am

What kind of database would you use for the above answer?

Tiffaney Kelley March 2, 2009 at 11:45 am

The best suggestion that I could give would be to assign each space a number and then have people log into a system to reserve the space. At Deloitte they have this type of system and it seems to run smoothly. People actually check into a space every morning and check out every evening. And they also can reserve the space for weeks at a time if they would like. The system runs like a kiosk system similar to reserving airplane seats. I believe it was an internal system they had, but there are probably more systems out there like that. Or you could simply create a position in your office where people would check in and check out with one person to handle this type of system. A simple database could track it daily if necessary also.