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Pulled off a big move lately?

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We'd like to hear from someone who has coordinated and successfully pulled off an office-wide move. What sort of checklists did you use? What tactics worked well in tackling all the details? And what sort of unexpected pitfalls did you encounter? If you've got a good story to tell, I'd like to interview you for an upcoming issue of the newsletter. Contact me directly at alice.b@earthlink.net.

Alice Bumgarner
Editor, Personal Report for the Administrative Professional


I am working on a big office move that involves designing and outfitting a new space as well as moving 3 faculty members and adding two new faculty. By the end of the move we will have added 5 new office areas and moved 10 people. I put together a very detailed timeline, working backward from a "done" date. My advice is to capture every possible task that needs to be accomplished and be as generous as possible with your task due dates, especially if the move involves other departments and schedules over which you have no control. Also, be as flexible as possible.

Our office is also planning a big move in September and could use any helpful tips. We have an office staff of 20 workers in two separate programs.

We recently moved our medical facility into a new building. We planned a move date on a Saturday night because we are not open Sundays. We organized ourselves prior to the move thoroughly and we also did not close the office or cancel any appointments. We packed boxes by priority and location/department so when employees set up their workstations on Sunday they could get right back to work Monday. For patients we had to mail them notices that their appointment was in another building. It was alot of work but properly organizing was the key! We moved about 35 staff, 6 doctors and a computer system that affects 2 other facilities.

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