Executive assistant skill test for potential job candidates

My company gives computerized testing to anyone we are considering for a position at our company. The tests are costly but they are very accurate. We just looked at one of our current employees tests (she has been here for 2 1/2 years) and we found that the tests are definitely accurate. You can go to chartyourcourse.com to get more information.

When I applied for my Ex Asst position, my test was examples right from the Executive Directors office. It was a follow up right after the interview. Basically, it showed you were paying attention to the conversation. If you are getting applicants at this level with this level work, you already know they can type and file. Can they listen and follow direction and give the support the Director needs, good follow up, good calendar management, etc. The heck with the typing skills, get the nitty gritty. I had to put priorities in order. I had to create a small PowerPoint presentation with his specifics, etc. Take it right from the work load.

I would not assume a person knows the basics in typing, grammar, punctuation and filing because they have applied for a position. I recently ruled out 8 applicants because they could not pass a timed basic skills test. An applicant who passes the basic skills test is then sent on to to a panel interview. The questions are derived from the actual work the assistant would perform and the personality traits of the co-workers and boss the person would be working under. I personally have learned I would rather have someone who has the basics down and is a good personality fit for our organization than to have someone who has above average skills but is not a good personality fit. Skills can be taught easier than trying to change someone’s personality.

I have been an admin assistant for over 10 years. The last 2 jobs I have worked I started out as a temp. I prefer to do this over direct hires because I am able to feel the company out before accepting a position and it also gives the company a chance to see just how well you will work out. There are tons of test online or even call a placement agency, they test their candidates out before sending them on jobs.

Local employment agencies (Randstad in particular) offer testing in MS Suite, etc. HOWEVER be warned, they have very outdated hardware and 1995 or 2000 software (as opposed to 2003 or XP). Also www.typingtest.com has a very good typing test and offers a certificate for purchase. If you’re looking for personality testing, there’s the Myers-Briggs testing. This can be quite expensive for an applicant, but there are off branch tests very similar found for free at www.personalitypathways.com or www.humanetrics.com or www.advisorteam.com or www.personalitypage.com. These tests can indicate the personality type of your applicant. For instance, my “type” is ENFP. (When inspired, ENFP’s are fearless and tireless. Their energy will know no limits unless red tape takes over. Routine drags them down. Their faith in possibilities and belief in the benefit of change often inspire others to follow. They are challenging, ingenious and innovative. They will give their best to what appears to be an impossible challenge, a place unknown to man or beast. Good communication skills; Very perceptive about people’s thought and motives; Motivational, inspirational; bring out the best in others; Fun to be with – lively sense of humor; energetic; optimistic; Strive for “win-win” situations;
Driven to meet other’s needs; Usually loyal and dedicated)

And lastly – it is always helpful to speak to a former employer. Even if not the former employer, perhaps a co-worker from the former place of employment.

Hope this helps you find the perfect candidate!