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Keep the office running like clockwork

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in Office Management,Office Organizer

Whether your workplace employs scheduling software, day planners for everyone or no formal calendar management at all, a few visual reminders can keep everyone running on time.

√ Make it public. Post calendars in public areas to remind people of important dates. Mark the reservation deadline for the employee picnic where everyone will see it.

√ Color-code project deadlines on public calendars, so the sales team members know at a glance that the green items apply to them, and the marketers will look for orange.

√ Help employees visualize time better by marking off the past days.

√ Affix a bare-bones copy of your boss’s daily schedule on her door, if people constantly pop in to see her. They don’t need to know who her 10 a.m. appointment is with, but if they see that it’s scheduled to end by 11 a.m., they’ll know—without interrupting you—when to check back.

√ Post a copy of conference room reservations to avoid conflicts.

√ Synchronize the clocks. Maybe the art department employees are always five minutes late for meetings because the clock in their area is set differently from the one near the conference room.

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