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Requirements for maintaining payroll records

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in Small Business Tax Deduction Strategies

Q. What payroll records must my company keep under North Carolina law?

A. Employer payroll records should include the following information for each employee for each workweek:

  • Full name
  • Home address and phone number
  • Date of birth if under the age of 20
  • Occupation or job title
  • Time of day and day of the week that the employee’s workweek begins
  • Regular rate of pay
  • Hours worked each day
  • Total hours worked each week
  • Total straight time and overtime earnings each workweek
  • Total additions to or deductions from wages each pay period
  • Total gross wages paid each pay period
  • Date of each payment.

You must retain required payroll records for at least three years. Most third-party payroll companies maintain this information for their employer clients.

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